Creating an invoice in our service is easy and quick! Below you'll find detailed instructions. UKKO Light Entrepreneur without a business ID is a invoicing service for light entrepreneurs; this means that the light entrepreneur creates an invoice in our service, and we forward it to their client. Afterward, we deduct all additional costs from the invoice and pay the light entrepreneur's salary to their bank account.
Here's how you create an invoice
When you want to invoice your client, log in to your UKKO account. Click on the Invoices section in the sidebar and there click on the Create invoice button.
If needed, you can save the invoice form as a draft and return to fill it in later before submitting it to us. If you frequently invoice the same client, you can save the client's details on the Clients page for future use.
Client's contact details
Client: Enter the new client's contact information manually. If it's a client you've invoiced before, you can select them from the dropdown menu.
Invoice recipient: Choose from the dropdown menu whether you're invoicing a company/registered association or a private individual/non-registered association.
Country: Select the country to which the invoice will be sent. If you choose a country other than Finland, the outgoing invoice will automatically be in English.
Company name: Enter the name of the company you're invoicing.
Business ID: If the recipient of the invoice doesn't have a business ID, select that you're invoicing a private individual/non-registered association. (For example, when invoicing an association without a business ID, choose individual if the association doesn't have a business ID.)
You can also check the Business ID from www.ytj.fi.
When you enter a functioning business ID into the invoice form, the form automatically retrieves the rest of the contact information and the e-invoice address from TIEKE.
Contact person's name: Enter the client's contact person's name and also their email address below. If necessary, you can add multiple recipients in the "Other recipients" section. We send invoice-related messages, such as notifications of overdue invoices, via email.
Payment monitoring, overdue notices and debt collection: Choose whether you want to activate these for this specific invoice.
Invoice delivery method: Choose whether you want the invoice delivered by email, mail, or e-invoice.
If you choose "by mail," make sure to enter the recipient's invoicing address on the form. If you choose "by email," the actual invoice will be delivered to the contact person's email address.
NOTE: Please ask your client for invoicing details when agreeing on the job. Sending invoices to the correct address avoids unnecessary delays in salary payments.
Term of payment: Select the payment terms from the dropdown menu (recommended at least 14 days for consumer customers). If you want UKKO.fi to handle payment monitoring, reminders, and collection if necessary, set the payment terms to at least 14 days. After selecting the payment terms, you'll see the estimated due date below.
Choose the language of the invoice.
Client's preferred reference number: Add the requested reference if the client has asked for one. When invoicing a company, it's common to use the contact person's name as a reference (so the accounts payable clerk knows who ordered the service) or the project to which the service is related. You can also write free-form text that will appear on the invoice above the item lines.
Describe the work: Here, you can supplement the description of the job if it doesn't fit in the invoice item line. (NOTE: The invoice must always specify the nature of the work and the industry, e.g., simply stating "February salary" is not precise enough).
Please select the job title that describes the invoiced work: Choose from the dropdown menu the professional title that best describes your work. If you can't find a suitable one, you can specify your work later in the invoice under "Message to UKKO.fi customer service." This information won't be visible to the client on the invoice.
VAT rate: Choose the applicable value-added tax rate. Generally, the VAT rate is 24%, but there may be exceptions.
If you can't find the information you're looking for, you can ask our customer service for advice.
Invoice line description: Add each invoiceable product or service (e.g., "Website design") on its own line. You can add more invoice lines after filling in the first one by clicking the "Add new row" button.
Select from the "Quantity" field how many units of these services/products you're invoicing.
Choose from the "Unit type" field whether it's pieces or hours.
Enter the unit price in the "Unit price" field for the product/service.
You can choose whether VAT is included in the unit price. If you choose that VAT is not included, the system will automatically calculate the VAT amount and add it to the invoice.
NOTE: Price your job offer so that you have enough left after VAT!
Work start date and End date: These refer to the days when you started and finished your work. If you worked only one day, enter the same date in both fields.
Expense and travel expenses such as daily allowances, meal allowances, and kilometer reimbursements
Mark the expenses related to your work by adding each expense receipt separately and following the instructions. It's important to specify what, from where, and when you purchased and to itemize different VAT rates on the receipt.
Note that UKKO.fi can only grant tax-free reimbursements for ticket-based travel expenses (e.g., travel tickets) based on a receipt. All reported expenses will also be itemized on the invoice. Other expense reimbursements must be reported as deductions in your own taxation.
Here, you can also add entries related to daily allowances, meal allowances, and kilometer reimbursements.
Finally, you can add a message to UKKO.fi customer service and any invoice attachments. From the end of the invoice form, you can proceed by selecting "Save and preview Invoice." Remember to carefully review your invoice in preview mode. You can go back to edit the invoice if needed before submitting it.