Can I add expenses and what kind of expenses can be deducted?

Yes, you can add expenses to the invoice.

When you make an invoice, the invoice form has a separate expenses section. We can reimburse work-related travel expenses tax free. Reimbursable expenses can be, for example, kilometer allowances, per diems or travel costs based on receipts (such as travel tickets or accommodation expenses). You can request compensation from us for these by filling out the expense form. Other acquisitions, such as supplies related to the performance of work, can be declared by the light entrepreneur as income acquisition deductions in his personal tax return.

Please note! Mark the expenses on the invoice form in the section intended for them before accepting the invoice and send us the necessary expense receipts. If necessary, we will ask you for additional clarification, in which case you will have two weeks to correct and complete the requested entries before rejecting the expenses. Remember that the expenses must be paid when you add the expenses to the invoice.

Please add each expense receipt as a separate expense entry. The invoice and proof of payment must be added as one file to the expense entry. Please note that the fee must be paid before we accept it through UKKO.fi.

What expenses can be deducted?

Deductions that can be invoiced tax-free through UKKO.fi include travel costs based on receipts, such as travel tickets, taxi rides to the workplace, accommodation costs and parking fees.
Other expenses related to the performance of the work are reported as deductible on a personal tax return. The share of these costs should also be taken into account when agreeing on the final amount of the invoice.

Contact our customer service if you do not know whether the expense can be paid tax-free through us or whether it is deductible in your own taxation.

Please note that e.g. the following expenses are not deductible through us:

• Representation or restaurant expenses
  

• Tools, equipment and workwear
   However, work-related acquisitions that you do not deduct through us may be reported in your personal taxation as income deductions.

• Office supplies or postage
  You will have to put these expenses into your own personal taxation. 

• Your personal phone subscription

• Marketing or training costs

• Fuel and food expenses related to the business trip
  These are taken into account in taxation in the form of daily allowances and mileage allowances. 

• Expenses of another person
  Someone else’s expenses are not deductible even on team bills.

• Rents

• Postage

Still Wondering About Something?

If you are feeling unsure about what you can or cannot deduct through us, please do not hesitate to contact our customer service before purchasing a product or service. 

• How do I Mark Down My Travel Expenses?

• How Do I Send the Receipts to UKKO.fi?