Yes, you can add expenses to the invoice.
When you make an invoice, the invoice form has a separate expenses section. We can reimburse work-related travel expenses tax free. Reimbursable expenses can be, for example, kilometer allowances, per diems or travel costs based on receipts (such as travel tickets or accommodation expenses). You can request compensation from us for these by filling out the expense form. Other acquisitions, such as supplies related to the performance of work, can be declared by the light entrepreneur as income acquisition deductions in his personal tax return.
Please note! Mark the expenses on the invoice form in the section intended for them before accepting the invoice and send us the necessary expense receipts. If necessary, we will ask you for additional clarification, in which case you will have two weeks to correct and complete the requested entries before rejecting the expenses. Remember that the expenses must be paid when you add the expenses to the invoice.
Please add each expense receipt as a separate expense entry. The invoice and proof of payment must be added as one file to the expense entry. Please note that the fee must be paid before we accept it through UKKO.fi.
What expenses can be deducted?
Deductions that can be invoiced tax-free through UKKO.fi include travel costs based on receipts, such as travel tickets, taxi rides to the workplace, accommodation costs and parking fees.
Other expenses related to the performance of the work are reported as deductible on a personal tax return. The share of these costs should also be taken into account when agreeing on the final amount of the invoice.
Contact our customer service if you do not know whether the expense can be paid tax-free through us or whether it is deductible in your own taxation.
Please note that e.g. the following expenses are not deductible through us:
- Repsresentation or restaurant expenses
- Tools, equipment and workwear
These are not deductible because they involve the possibility of private use. Receipt going through us, the purchases would also be transferred to our accounting ownership; this would make it difficult to resell or exchange them. However, work-related acquisitions that you do not deduct through us may be reported in your personal taxation as income deductions.
- Office supplies or postage
You will have to put these expenses into your own personal taxation. You can deduct them through us when billing a customer, as long as we see that they are directly related to your work.
- Your personal phone subscription
However, if you have had to use your phone abroad or service numbers in connection with your work, you can deduct the costs of these calls through us if you also charge them from your customer.
- Marketing or training costs
As a general rule, these cannot be accepted by invoice.
- Fuel and food expenses related to the business trip
These are taken into account in taxation in the form of daily allowances and mileage allowances. Therefore, fuel and food receipts cannot be reduced.
- Expenses of another person
Someone else’s expenses are not deductible even on team bills.
Rents cannot be accepted unless they are specifically mentioned on the invoice.
You can only reduce postage if they are related to the work you bill and you have billed a portion of it to your customer.
Still Wondering About Something?
If you are feeling unsure about what you can or cannot deduct through us, please do not hesitate to contact our customer service before purchasing a product or service.