Yes, you can easily add expenses to your invoice!
In the expenses section of the invoice template, various work-related expenses can be added to the invoice (expenses to be invoiced from client) and/or mark expenses for which no withholding tax is withheld in the salary payment. (If you don't want to invoice your expenses from your client, uncheck the box ''Automatically add costs to your invoice.'')
NOTE! Mark the expenses in the space provided on the invoice form before accepting the invoice and send us the necessary expense documents. If necessary, we will ask you for further clarification, in which case you will have two weeks to correct and complete the requested entries before rejecting the costs. Remember that the costs must be paid when you add the costs to the invoice.
Please add each expense receipt to its own expense entry. The invoice and payment receipt must be added as one file to the expense entry. Please note that the expense must have been paid before we accept it tax-free through UKKO.fi.
What costs can be reduced?
Expenses to be taken into account as a deduction for tax purposes are the costs of supplies and materials related to the work, as well as travel expenses.
See more detailed instructions regarding the taxation of travel expenses:
Please note that e.g. the following expenses are not deductible through us:
- Repsresentation or restaurant expenses
- Tools, equipment and workwear
These are not deductible because they involve the possibility of private use. Receipt going through us, the purchases would also be transferred to our accounting ownership; this would make it difficult to resell or exchange them. However, work-related acquisitions that you do not deduct through us may be reported in your personal taxation as income deductions.
- Office supplies or postage
You will have to put these expenses into your own personal taxation. You can deduct them through us when billing a customer, as long as we see that they are directly related to your work.
- Your personal phone subscription
However, if you have had to use your phone abroad or call to service numbers in connection with your work, you can reduce the cost of these calls through us.
- Marketing or training costs
As a general rule, these cannot be accepted by invoice.
- Fuel and food expenses related to the business trip
These are taken into account in taxation in the form of daily allowances and mileage allowances. Therefore, fuel and food receipts cannot be reduced.
- Expenses of another person
Someone else’s expenses are not deductible even on team bills.
Rents cannot be accepted unless they are specifically mentioned on the invoice.
Still Wondering About Something?
If you are feeling unsure about what you can or cannot deduct through us, please do not hesitate to contact our customer service before purchasing a product or service.